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School Information Management System


Objective:
The purpose of this management system described in this document is to help streamline the process of tracking students in school and all of the information relevant to their enrollment in the school. This information has historically been stored in Excel spreadsheets making it very hard to manage and compile into meaningful reports. This document describes in detail the functionality of said software and its development.


Advantages of Information Management Systems
The following are some of the benefits that can be attained for different types of information management systems.
1.      The company is able to highlight their strength and weaknesses due to the presence of revenue reports, employee performance records etc. The identification of these aspects can help the company to improve their business processes and operations.
2.      The availability of the customer data and feedback can help the company to align their business processes according to the needs of the customers. The effective management of customer data can help the company to perform direct marketing and promotion activities.
3.      Information is considered to be an important asset for any company in the modern competitive world. The consumer buying trends and behaviors can be predicted by the analysis of sales and revenue reports from each operating region of the company
The Census data held by the DFE identifies on a school by school basis the MIS system used to provide the electronic data return.  The position in 2005 and 2010 is summarized below:
Market Share Movement 2005 to 2010
Supplier
No. of schools
in 2010
Market share
 in 2010
Market share
 in 2005
Change over 5 years
Bromcom
5
                      < 1%
         <1%
0%
Capita
17789
80%
81%
-1%
Pearson Phoenix
651
3%
5%
-2%
RM
2063
9%
9%
0%
Serco
1408
6%
3%
3%
Wauton Samuel
198
1%
1%
0%
Other
38
                      < 1%
         <1%
0%
22152
100%
100%



Scope of the system:
 School information management system is an online application including a platform for enrollment in which prospective students may fill out and print and which may then be viewed and printed by school staff. It is also included a course management system that tracks students grades, payments, and demographic information in which school staff can view and edit and print as per the requirement.
This system will help a school to
1.      Track all students and their basic demographic information.
2.      Create programs, courses, and specific classes.
3.      Track students’ enrollment in various programs and classes.
4.      Track students’ grades in classes.
5.      Assess fees to students based on enrollment.
6.      Enable collection of fees and receipt generation.
7.      Provide notifications of certain events to users.
8.      Track students’ account history.
 The analysis at the end will state that weather school should use this management information system or use excel or hardcopy to manage students’ information.
METHODOLOGY
1. Plan of action was to find out:
1.1. Current scenario of School’s information management systems?
1.2 Current position of School’s fees management system?
1.3 Current position of online student enrolment systems?
2. How this application helps School for information management.
2.1 Recurring cost, Revenue and Profit by school. (Why school should use SIMS?)
3. Existing players as Prospective Competitors or Threats to SIMS (apart from the above-mentioned points, if any)?           
4. Surveying some of the schools’ students, staff and analysis of the responses, findings of study conclusion and recommendations.
I covered all the above mentioned topics by going through following processes:
·         Discussing with employees of various schools to understand thoroughly all the issues related to topic of study.
·         Visiting Different websites of schools which are using web based information management system by searching from the Internet.
·         Certain clarifications from the head of the school and my mentors for finalizing the design and functional requirement of the system. 





TABLE OF CONTENTS
Executive Summary                                                                                                  7                                                                  
Chapter 1 Introduction                                                                                           13                                                                                                               
Objective of the system ……………………………………………………        
Scope of the study ………………………………………………………….      
Methodology ………………………………………………………………..                       
Chapter 2 Overall Descriptions                                                                               16
 Product Functions ………………………………………………………..
User Characteristics ………………………………………………………
Organizational Chart …………………………………………………………..
Assumptions and Dependencies ………………………………………………
Chapter 3 Non-Functional Requirement                                                                18
Client Machine Specifications………………………………………………….
Server Specifications……………………………………………………………
Site Dependencies………………………………………………………………
Security and Privacy Requirements…………………………………………….
Student Information Management………………………………………………
Chapter 4: Functional Requirement                                                                       22
Authentication……………………………………………………………
Inter Page Communication………………………………………………
Coding Standards…………………………………………………………
Classes……………………………………………………………………..
Static and Dynamic Pages……………………………………………
CSS…………………………………………………………………………..
Chapter 5: Analysis                                                                                                  27
Why Web based Systems Matter …………………………………………
Competition and choices ………………………………………………
Efficiency and Effectiveness ……………………………………………
Chapter 6: Conclusion & Recommendation                                                           30                                                       
Bibliography                                                                                      31


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